All Reasonable Effort
University of Delaware CES employees must insure that all reasonable effort is made to reach out to involve minorities and clientele with disabilities in University of Delaware programs and to properly record the effort. In addition to providing public notification, the following activities are regarded as a minimum effort:
- All new Extension association executive committee members, new employees, and all new volunteer leaders must be oriented to UDCES's Civil Rights/Equal Employment Opportunity (CR/EEO) and Americans with Disability Act (ADA) responsibilities.
- UDCES staff should review minority data concerning their area and should plan/evaluate steps to assure that "all reasonable effort" is achieved. Give particular emphasis to information related to total population by race, agriculturally related data by race and sex, types of enterprises generating economic activity and indications of individual and family well being. The Department of Justice has indicated that "all reasonable effort" is fulfilled when there is:
a) extensive use of mass media; b) personal telephone calls or written communication to potential minority or handicapped clientele; and c) personal contact by county staff members with a representative number of potential recipients.
- County/specialist unit plans of work should reflect special efforts that will be planned for the purpose of reaching minority and handicapped clientele.
- News releases for UDCES educational programs should state that they are open to the public regardless of race, color, religion, sex, sexual orientation, national origin or citizenship status, age, disability or veterans status, and that UDCES provides, upon request, reasonable accommodations to qualified individuals.
- The And Justice For All poster should be posted prominently at all offices, summer camps and major function rooms.
- The TDD (telecommunication device for the deaf) number should be included whenever UDCES telephone numbers are listed.
- The USDA requires us to annually have a representative of a group we work with on an ongoing basis (e.g., county Extension homemaker groups, 4-H Leaders Association or 4-H club, agricultural producers group, master gardeners, etc.) sign a statement stating that the group or any of its members will not discriminate against any individual who wants to use Extension's services. The signed statement is to be annually updated and kept in your office civil rights file.
- Each county/specialist unit should maintain a CR/EEO file for filing related regulations/notices, etc. and for each employee to record contacts and CR/EEO happenings.
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